UK Athletics takes its responsibilities towards the welfare of young people in Athletics very seriously and requires everyone in athletics who has significant contact with children to have an Enhanced Criminal Records Bureau Disclosure.
Below are answers to some frequently asked questions as well as links to documents about the actual process and guidance for verifiers.
Frequently asked Questions
Q How do I obtain a disclosure application form?
A Contact the CRB on telephone 0870 9090844. They will ask you some personal details, which are then pre-printed on the application form, which is sent out to you. It is sometimes best to spell out your details and get them to repeat them back.
Q What level of disclosure do I need?
A There are two levels of disclosure for our purposes we ask that you apply for an ENHANCED level.
Q How much will it cost?
A The fee for an enhanced disclosure is £36 however the disclosures are free to volunteers. UK Athletics also cover all the administration costs associated with the application process.
Q What do the CRB consider to be a volunteer?
A A person who is engaged in any activity which involves spending time, unpaid (except for travelling and other approved out of pocket expenses), doing something which aims to benefit some third party other than or in addition to a close relative.
Q What is the Registered Body number of UK Athletics Limited?
A Our Registered Body number, which you will be required to give when you apply for a form is 22525500000.
Q Who completes Section X on the form?
A This section has to be completed by a local verifier (Club Chairman, Secretary or other club nominated person) who has to meet
with you to check and complete the section.
Q Who completes Section Y on the form?
A This is completed by one of the UK Athletics countersignatures who are approved by the CRB.
Q Once my form has been completed whom do I send it to?
A All disclosure applications must be sent to Athletics Welfare, PO Box 332, Sale. M33 6XL. Under no circumstances should forms be sent direct to the CRB. They will only return it to UK Athletics and count it as an error against us.
Q Who checks whether UK Athletics are complying with CRB Procedures?
A The CRB carry out Assurance visits to Registered Bodies to ensure that they have policies and procedures in place to deal with all aspects of the Disclosure process. UK Athletics took part in an assurance visit on the 12th October 2005 and the report will be published on the website.
Q What if I have a criminal record?
A Information will be treated fairly. If there are issues regarding your disclosure you will be contacted by UK Athletics welfare officer. A Case Management Group considers all positive disclosures however the identity of the person is withheld from them to maintain confidentiality. A positive disclosure does not automatically bar you from working within athletics.
Q For how long will Disclosures be valid?
A Each Disclosure will contain the date the Disclosure was printed. Disclosures do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the Disclosure at any time after it is issued. Organisations are advised to make recruitment decisions as soon as possible after receiving their copies of Disclosures.
Q I already have a disclosure from another Registered Body do I need another one?
A Yes. UK Athletics have decided that for a variety of reasons there is difficulty in accepting disclosures from other Registered Bodies so we ask that you apply for a disclosure on behalf of UK Athletics.
If you have any queries about the process then please e-mail crb@ukathletics.org.uk.
